Organizing financial records, should we limit organizing records to just our financial records?
The answer is NO, so lets re title this months topic to include all of our records that we need to keep, including those for:
Financial
Household
Estate
Family
Organizing Records checklist
| Lets start by asking 2 simple questions? | |
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1. Does this picture look familiar? 2. Have you ever needed to query a credit card charge and could not find the receipt? Or applied for a loan and could not find you pay stubs as proof of income? |
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Unless we keep organized records, how do we know what are exact situation is?
If you find a query on your credit card, you have 60 days to challenge it with the creditor, if you can’t find your receipt you may not be able to prove the inaccuracy within that period of time.
It’s as simple and cheap or as complicated and expensive as you want to make it: you need a container large enough to keep all your documents for the year, only you will know how big that needs to be, or you may want to use smaller separate containers for different documents.
You do not necessarily have to go out and purchase a 4 drawer steel lockable filing cabinet, depending on your documents and situation, a “bankers” box from your local office supply will do the job of organizing just as easily.
If you leave people unattended in your home, such as a baby sitter, roommates or employ outside help, then we strongly recommend that you use storage that is secure:
Lockable filing cabinet
Lockable drawer
Secured closet and keep the key with you.
However, one thing that we all need to consider is, what would happen if you lost all your documents?
Unfortunately these things happen, like those of us who have lost everything through a fire, hurricane or tornado, and then the best possible recommendation for storing records is in a fireproof safe/filing cabinet.
Set aside time each week to review your documents and file them away. By doing this on weekly basis you will identity bills that are due well before they due date, if you leave them and review on just a monthly basis, then it is possible that you miss the due date.
Towards the end of the month, review the following month to make sure that bills due in the first few days of the following are captured.
We all know what missing a due date can result in:
Late fees
Increased finance charges
Cancellation of the service
File bills into the month that they are due, then review on a weekly basis to make sure that they arrive at the creditor well before that date to avoid late fees and penalties.
The same with bills that are due either quarterly or yearly, such has home insurance and car insurance, file them into the month they are due.
Lets have a look at what we need to keep:
Taxes
Mortgage
Auto Contracts/Lease documents
Divorce agreements
Child support agreements
Military papers
Will
Birth certificate
Immigration documents
Court/police documents
Boats contracts/lease documents
Bank statements and Credit card statements
Canceled checks
Utility bills
Monthly bills